The Expensify Collect plan costs a flat $5 per member per month, with no annual commitment and no requirement to use the Expensify Card, for workspaces created on or after April 1, 2025. It covers unlimited SmartScans, expense approvals, bill pay, invoicing, third-party card feeds, reimbursements, QuickBooks and Xero sync, Expensify Travel and chat. Control, listed at $18 per member a month and $9 with full Expensify Card use, adds NetSuite, Sage Intacct, Workday and Certinia, multi-level approvals, audit logs and advanced policy.
That is the whole price list in two sentences. The harder question is which of the two plans your team actually needs, and what each one costs once you count everybody who touches an expense. Below is what Expensify publishes, a priced ten-person example, and the signs that Collect has stopped being enough. If you are comparing Expensify against other tools rather than against itself, our Expensify pricing breakdown covers every plan and the older pricing that legacy customers still pay.
How much does the Expensify Collect plan cost?
Collect costs $5 per member per month, billed monthly, with no annual contract. Expensify calls it flat pricing: the rate does not change if you commit for a year, and it does not drop if your team uses the Expensify Card. For a team of ten members that is $50 a month or $600 a year.
Expensify announced the change on its own blog when it simplified Collect. Before it, Collect used active-user pricing with discounts for an annual commitment and for card usage, which made the real rate hard to predict. The flat price applies to customers who signed up after April 1, 2025. Customers who signed up earlier were not moved onto it, so a long-standing Expensify account can still be billed on the old model.
Is Expensify Collect billed per active user?
No. The current Collect plan is billed per member, not per active user, because Expensify describes it as flat pricing rather than active seat pricing. Every member of the workspace counts in a month, whether or not they submitted a report. That is simple to budget, but it means approvers and occasional spenders cost the same $5 as your heaviest filer.
This matters most for companies with many occasional spenders. A 40-person company where only 12 people file expenses in a typical month pays for 40 members on Collect. Under Concur's per-report model or an active-user model, the same company would pay only for the people who filed. Before you invite the whole company into a Collect workspace, decide who really needs to be a member.
What is the difference between Expensify Collect and Control?
Collect is built for capturing receipts and paying people back, with approvals and a QuickBooks or Xero sync. Control is built for finance teams that need deeper accounting integrations and tighter rules. Here is the split as Expensify describes it on its plan comparison and integration pages.
| Line | Collect | Control |
|---|---|---|
| Price | $5 per member a month, flat | $18 per member a month at list, $9 with full Expensify Card use |
| Commitment | None | Annual subscription with a set member count |
| Receipt scanning | Unlimited SmartScans | Unlimited SmartScans |
| Card feeds | Third-party card feeds | Third-party card feeds and the Expensify Card |
| Accounting sync | QuickBooks and Xero | Adds NetSuite, Sage Intacct, Workday and Certinia |
| Approvals | Expense approvals | Multi-level approval chains |
| Controls | No advanced policy or audit log | Advanced policy enforcement and audit logs |
| Also included | Bill pay, invoicing, reimbursements, travel booking, chat | Everything in Collect |
The integration row is the one that forces most upgrades. A company that moves its books from QuickBooks to NetSuite or Sage Intacct cannot stay on Collect, because Collect does not sync with either. We priced that exact decision across Ramp, Brex, Concur, Navan and Expensify in our NetSuite expense integration comparison, since the plan you need to reach NetSuite differs at every vendor.
Expensify Collect plan cost for a ten-person team
Here is what a ten-person US team would pay a year on each option, using only published prices. Everyone is counted as a member who files expenses.
| Option | Published rate | Ten people, a year | What you give up or add |
|---|---|---|---|
| Expensify Collect | $5 per member a month | $600 | No NetSuite or Intacct, no multi-level approvals |
| Expensify Control, card discount | $9 per member a month | $1,080 | Team spends on the Expensify Card |
| Expensify Control, list | $18 per member a month | $2,160 | Keep your own cards |
| Expenditure Starter | $20 per seat a month billed yearly, from 3 seats | $2,400 | Line-level receipt reading and GL coding, duplicate flags, your cards |
| Expenditure Growth | $35 per seat a month billed yearly, from 3 seats | $4,200 | Adds policy checks, approvals, budgets and the NetSuite file |
On price alone, Collect wins, and for a small team that only needs receipts captured and people reimbursed it is hard to beat. We cost more than both Expensify plans, and we would rather you know that from this table than from an invoice.
When does Collect stop being enough?
Four situations push teams off Collect, and they often arrive together as a company grows.
The first is a change of ledger. Moving to NetSuite or Sage Intacct means Control or another tool, because Collect only syncs with QuickBooks and Xero. The second is a second approver. Once a department head approves and then finance approves, you need the multi-level chains that sit on Control. The third is an audit. If your auditor or a lender asks who changed what and when, the audit log is a Control feature. The fourth is policy that has to be enforced rather than reviewed after the fact, which Expensify also places on Control.
If none of those apply, stay on Collect. Paying $18 a member for features you will not switch on is the most common way small teams overspend on expense software.
What does the Expensify Collect plan leave to your finance team?
SmartScan reads the merchant, date and amount from each receipt, and Collect gets that data into QuickBooks or Xero. What it does not remove is the review work in between: somebody still decides which GL account each charge belongs to, checks it against the card statement, and catches the receipt that was submitted twice by two different people. On a ten-person team that is an hour or two a month. On a forty-person team it becomes someone's week.
That review work is what Expenditure is built to remove. It reads each receipt at line level, codes it to your chart of accounts, and flags a likely duplicate before it is exported. You import your card statement as a CSV, OFX or QFX file and each line is matched to its receipt, so nothing is re-keyed. It works on the Visa, Mastercard and Amex cards you already have, so there is no card to switch to. The same pattern shows up when a company outgrows Collect's invoicing: if the real problem is customers paying late, a tool that chases unpaid invoices by email and text will do more for cash than any expense plan.
If you are weighing Expensify against a wider field, our Expensify alternative comparison covers the other tools on the same terms, and Zoho Expense vs Expensify pricing is the closest price match to Collect. To see what we would cost your team, check Expenditure pricing.
We never move or hold your money, we are bank-grade secure, and we never sell or train on your financial data. This is software and insight, not financial, tax or accounting advice.
Frequently asked questions
Is Expensify Collect billed monthly or yearly?
Monthly. Collect is $5 per member a month with no annual commitment, so you can add or remove members as the team changes. Control is the plan with an annual subscription. Customers who created a Collect workspace before April 1, 2025 may still be billed on the older active-user model with its own discounts.
Does Expensify Collect include corporate card reconciliation?
Collect includes third-party card feeds, so transactions from your existing company cards can flow in and be matched to SmartScanned receipts. It does not require the Expensify Card. The Expensify Card discount only matters on Control, where full card use drops the rate from $18 to $9 per member a month.
Can I switch from Collect to Control later?
Yes. Expensify lets a workspace admin change the plan from the workspace settings, and the move is usually triggered by a new accounting system or a second approval level. Check whether the annual subscription on Control fits your headcount before you switch, because the discounted rate assumes a committed number of members.