Emburse pricing, Certify pricing and Emburse Spend pricing per active user for US teams

That naming history is why searches for Certify pricing come up empty. Emburse was formed in January 2020 when six expense and payables companies combined: Abacus, Captio, Certify, Chrome River, Nexonia and Tallie. On September 18, 2024 Emburse renamed two of them, so Certify became Emburse Professional and Chrome River became Emburse Enterprise, while Nexonia, Tallie, Captio, Emburse Go and Emburse Spend kept their names. Emburse says the functionality did not change with the name. The Emburse Professional pricing page describes flexible pricing for small and medium-sized organizations, lists features, and prints no number. Certify pricing in 2026 is a sales quote.

The Emburse Spend price list has changed, so older quotes are worth rereading. Earlier versions of the page said every organization was billed for at least 15 users, that Emburse Spend served teams of up to 100 employees, that guided setup cost $1,500 and that the product was for US companies only. The current page prints none of those lines. It adds the Custom tier, sends Plus buyers to sales rather than straight to a trial, offers the 30-day free trial to very small organizations through an eligibility form, and lists Emburse Spend as available in English for companies in the United States and Australia. If a rep quotes you a user minimum, get it in writing, because it is no longer on the public price list.

The user definition is what decides your bill. Emburse counts anyone who submits an expense during the month, and approvers do not count unless they also submit. A six-person US team on Basic pays 6 times $8, which is $48 a month or $576 a year, and the same team on Plus pays $72 a month or $864 a year. A 25-person team that keeps its books in NetSuite pays $300 a month on Plus. A manager who only approves costs nothing, but a manager who files a single receipt becomes a billable user for that month.

Annual contracts add one more line to watch. The Emburse Spend help center describes annual subscriptions as committed to a user band. When more people submit in a month than your band covers, Emburse moves you to the right band and bills the extra users at the plan list rate, $8 on Basic or $12 on Plus, on a monthly invoice separate from the annual fee. So a busy month, the one after a conference or a sales kickoff, arrives as its own invoice. Budget from your peak month rather than your average one.

What separates the plans is more practical than the feature grid suggests. Every tier includes the mobile app, AI receipt capture and matching, unlimited receipt storage, mileage tracking, custom policies and approval workflows, card connections and virtual cards, QuickBooks Online, QuickBooks Desktop and Xero, custom export templates, SSO and two-factor sign-in. Basic caps ACH reimbursements at 50 a month. Plus makes them unlimited and adds NetSuite and Sage Intacct, automated SFTP exports, multi-entity ACH, manager card issuing with limits, role-based visibility, Slack, Salesforce and API access. Custom adds AI compliance and audit, advanced spend analytics, premium ERP connectors and travel management. Two lines push most teams to Plus without anyone really choosing it: books kept in NetSuite or Sage Intacct, or more than 50 ACH reimbursements in a month.

The add-ons are short. Self-guided implementation, with an in-product setup wizard and weekly live webinars, carries no fee. Guided implementation with a specialist is an optional paid package you can add at any time, and the page no longer prints its price. Emburse Cards, the prepaid physical and virtual card program, is listed with no fees and a 1% cash rebate once qualifying spend volumes are met. Every plan includes 24/7 online support and the Emburse Help Center.

Here is the honest read on where Emburse is the right buy. A US company on QuickBooks or Xero with a handful to a few dozen people submitting expenses gets a clear published price at $8 a head, active-user billing that leaves approvers free, and no requirement to switch card programs. That holds up well against Sage Expense Management at $11.99 per active user and Expensify Control at $18 list. If you run travel at scale, operate in several currencies or need an enterprise approval chain, Emburse Professional and Emburse Enterprise are built for that, and the lack of a list price is normal in that part of the market rather than a warning sign.

Where Emburse is the wrong buy is just as clear. If your ledger is NetSuite or Sage Intacct, the $8 price does not apply to you, so price it at $12 from the start. If you have teams outside the US and Australia, Emburse Spend does not cover them. And if your problem is not collecting receipts but what happens after, when expenses reach the ledger coded to the wrong accounts, a cheaper capture tool does not fix it.

Expenditure sits in that second part of the decision. We read each receipt, decide which GL account the charge actually belongs to from the context around it rather than copying whatever that vendor was coded as last time, check it against your expense policy as it lands, match it to the card transaction, and export one clean coded record for QuickBooks, Xero or NetSuite. We also watch spend across cards, vendors and subscriptions and flag duplicate tools, unused seats and price creep. Expenditure costs $12, $21 or $33 per seat per month billed yearly, from 3 seats on Starter and Growth, with 200 receipts per seat a month included and no per-receipt charge.

We run on the Visa and Mastercard cards and the banks you already use, so there is no card program to adopt. We never move or hold your money. We are bank-grade secure, role-based, and we never sell or train on your financial data. This is software and insight, not financial, tax or accounting advice, and your finance team makes every call.