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By workflow · Expense approval workflow

Expense approval workflow that routes and policy-checks for you

Approvals stall when they rely on email and memory. An expense sits in someone's inbox for a week, the approver has no easy way to know if it is in policy, and finance discovers problems only after the money is spent. The workflow is supposed to be a control, but it mostly creates delay.

Expenditure builds the approval into the expense itself. As each receipt is read and categorized, it is checked against your policy and routed to the right approver automatically, with any exception flagged and explained. Approvers see clean, policy-checked spend and approve in seconds, while finance gets a clear trail. Receipts in, categorized policy-checked spend out, with the waste flagged. It is software and insight, so your finance team keeps the final word on every approval.

or try a sample receipt ↓

Receipts in · categorized spend out · waste flagged

Spend Desk
We never move your money
Drop a receipt, snap a photo, or forward an email
Sample
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Receipts in, categorized spend out

Expenditure reads the vendor, amount, date and tax, categorizes the expense, checks it against your policy, and rolls it into a real-time picture of every dollar, then flags the waste.

Receipt OCR Category GL Policy ✓ Spend
↓ pick a sample receipt and hit Extract

Reading your receipt

Working

Not financial advice · we never move your money

Extracted & categorized

Real-time spend

Month to date

+ just now

save /mo

Live, interactive · categorized in seconds

Categorized & policy-checked · works with your existing cards · we never move your money · insights, not financial advice

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Works with your existing cards

Bank-grade · we never move your money

Why it works

What your team gets with expense approval workflow

Routes automatically

Each expense goes to the right approver based on your rules, so nothing sits forgotten in an inbox.

Policy checked first

Items are checked against policy before they reach an approver, so reviewers see only what needs a human eye.

Exceptions explained

Out-of-policy items are flagged with the reason, so approvers decide quickly with full context.

What it handles

A receipt in, a categorized line out, the waste flagged

Expenditure reads each receipt, categorizes it, checks it against your policy and rolls it into real-time spend, then surfaces the duplicate subscriptions and savings you are leaking.

  • Routes each expense to the right approver
  • Checks every item against policy automatically
  • Flags exceptions with a clear reason
  • Gives finance a complete approval trail
  • Keeps your finance team in final control
EXTRACTED In policy

Categorized receipt

VendorFigma
Amount$144.00
CategorySoftware → SaaS
GL account6420 · Software

Savings insight

save $108/mo

You are paying for Figma and Sketch. Teams on both usually consolidate to one.

Visa · QuickBooks · Xero We never move your money

Why Expenditure

Receipts read, spend categorized, waste flagged

Not manual coding, not a stale spreadsheet. Expenditure reads each receipt, checks your policy, shows real-time spend, and flags the savings, all on the cards and banks you already have.

Read and categorized

Snap, forward or drop a receipt. The AI reads the vendor, amount, tax and line items, categorizes it and matches the card, in seconds.

Waste flagged

Duplicate and overlapping subscriptions, unused tools, price creep and out-of-policy spend, surfaced in real time with the potential saving.

Secure and in your control

Bank-grade security, we never move or hold your money, and we never train on your data. Insights, not advice, your finance team decides.

Good questions

Questions about expense approval workflow

You set the rules once, by amount, category, team or card, and Expenditure routes each expense to the right approver automatically. Because every item is already categorized and policy-checked, approvers review clean spend and respond in seconds.
It is flagged with the specific reason and surfaced to the approver and finance before anything is reimbursed. Expenditure provides the insight, but your finance team makes the final decision on every exception.
Read every expense management question

Explore more

More ways teams manage spend with Expenditure

Expense policy software

Your spend policy, enforced automatically and in real time.

Learn more

Automated expense reports

Reports that finish themselves, so finance reviews not types.

Learn more

Budget tracking software

Watch spend against budget as it happens.

Learn more
See every use case See pricing Back to the platform

See where every dollar goes, and where you are wasting it.

Receipts read and categorized, policy enforced, real-time spend, and the duplicate subscriptions and savings flagged. It works with the cards you already have and never moves your money.

See pricing

Receipts in, categorized spend out · real-time budgets · waste flagged · we never move your money