Expenditure
How it works
Spend management software Expense report software Expense tracking software Corporate expense management Business expense tracker Receipt scanner app OCR receipt scanning Subscription management SaaS spend management Expense approval workflow Expense policy software AI expense management Automated expense reports Real-time spend visibility Budget tracking software Vendor spend management Close the books faster Small business expenses Expenses for startups Duplicate subscription finder Travel and expense AP automation See all →
Ramp alternative Brex alternative Expensify alternative Concur alternative Divvy alternative
Security Pricing Blog

Add · Read · See your spend

How expense management software works: receipts to real-time spend

Add a receipt by photo, email or PDF, or connect the cards you already use. Expenditure reads every field, categorizes it to the right GL account, checks it against policy, and rolls it into a live view of every dollar, with the savings it finds flagged for you.

or try it below ↓

Works with your cards · real-time spend · faster close

Spend Desk
We never move your money
Drop a receipt, snap a photo, or forward an email
Sample
Connected

Receipts in, categorized spend out

Expenditure reads the vendor, amount, date and tax, categorizes the expense, checks it against your policy, and rolls it into a real-time picture of every dollar, then flags the waste.

Receipt OCR Category GL Policy ✓ Spend
↓ pick a sample receipt and hit Extract

Reading your receipt

Working

Not financial advice · we never move your money

Extracted & categorized

Real-time spend

Month to date

+ just now

save /mo

Live, interactive · categorized in seconds

Categorized & policy-checked · works with your existing cards · we never move your money · insights, not financial advice

QUICKBOOKS XERO NETSUITE VISA MASTERCARD

No card switch · we never move your money

The path from receipt to real-time spend

Three steps from a receipt to a live view of every dollar

No manual data entry, no spreadsheet juggling, no waiting until month-end to find out where the money went. Add a receipt, and the rest happens for you.

1

Add receipts, or connect the cards you already have

Snap a photo of a paper receipt, forward an email receipt, or drop a PDF. Or connect your existing cards and bank, read-only, so charges flow in on their own. There is no card to switch and no migration. Expenditure works with the cards and banks you already use, including Visa and Mastercard, and never moves or holds your money.

Read-only connection Photo, email or PDF No card switch
2

AI reads, categorizes and policy-checks every line

OCR extracts the vendor, amount, date, tax and line items. The AI categorizes the spend to the right GL account, matches it to the card charge, and checks it against your policy automatically. You stop keying numbers by hand and stop chasing receipts. Everything posts where it belongs, ready to sync to QuickBooks, Xero or NetSuite.

Vendor, amount, date, tax and line items, read and categorized
3

See real-time spend and the savings the AI flags

Every receipt and charge rolls into a live spend and budget view that re-balances as the money moves, across cards, vendors and subscriptions. The AI surfaces duplicate or overlapping subscriptions, tools nobody uses, price creep and real savings. These insights help your team decide. They are information, not financial, tax or accounting advice.

Real-time spend

Software spend this month is $42,180 across 31 vendors1, up 6% on price creep the AI flagged2.

SUB Duplicate design tools, 2 vendors [1]
$ Unused seats, $1,140 a month [2]

Insights, not financial advice

Under the hood

What happens behind one receipt

It feels instant, but a lot happens in the seconds after you add a receipt. Here is the path every receipt takes, mirrored in the live worklog in the demo above.

  1. 1

    Reading the receipt

    OCR scans the image, email or PDF and pulls out the vendor, amount, date, tax and line items, so nothing has to be keyed in by hand.

  2. 2

    Categorizing to a GL account

    The AI assigns the spend to the right GL account based on the vendor and line items, ready to sync to QuickBooks, Xero or NetSuite.

  3. 3

    Matching the card charge

    It matches the receipt to the matching charge on your existing card, so reconciliation happens as the money moves, not at month-end.

  4. 4

    Checking policy and updating spend

    It checks the spend against your policy, flags anything off, and re-balances your live spend and budget view across cards, vendors and subscriptions.

WORKLOG Live
Read vendor, amount, date and tax done
Categorized to a GL account done
Matched the card charge done
Checked policy, updated spend done
Bank-grade secure We never move your money

Why this matters

Real-time spend ends the guesswork, the savings pay for the software

Spend you cannot see until month-end is spend you cannot control, and a subscription nobody noticed is money out the door every month. Expenditure is built so neither stays true.

A spend view that is always current

Every receipt and card charge rolls into one live view that re-balances as the money moves, across cards, vendors and subscriptions. Finance, controllers and founders stop waiting for the spreadsheet and stop reconciling in a frantic week at month-end. Because the data is categorized and matched as it lands, the books close faster and the numbers are ready when you need them.

Savings the AI finds for you

Expenditure flags duplicate and overlapping subscriptions, tools nobody is using, price creep on renewals, and the savings hiding in your spend. You see what to cancel, what to renegotiate and where the money leaks, all in plain numbers. These insights are information to help your team decide. They are not financial, tax or accounting advice, and your data is never sold or used to train shared models.

Security is built in, not bolted on

Bank-grade encryption in transit and at rest, SOC 2 aligned practices, read-only card and bank connections, and a firm commitment that we never move your money and never train on your data. See exactly how it works.

See our security

Good questions

How expense management software works, in brief

You add a receipt the way that suits the moment. Snap a photo on your phone, forward the email receipt, or drop a PDF. Expenditure runs OCR on it, reads the vendor, amount, date, tax and line items, categorizes it to the right GL account, and matches it to the card charge. You review what it read, then it rolls into your real-time spend view.
No. Expenditure works with the cards and banks you already have. You connect them read-only so we can see and reconcile the charges, with no card switch and no migration. We support Visa and Mastercard, and sync with QuickBooks, Xero and NetSuite.
No. Expenditure is software and insight. We never move or hold your money. Any card or payment runs through a licensed banking partner, and your existing cards and banks keep doing what they already do. We read the charges, categorize them, and show you where every dollar goes.
No. The software and the insights it surfaces, including duplicate subscriptions, unused tools and savings flags, are information to help your team decide, not financial, tax or accounting advice. Your data is kept bank-grade secure, is never sold, and is never used to train shared models.
Read every expense management question

Add a receipt, see every dollar in real time.

OCR reads it, the AI categorizes and policy-checks it, your live spend view re-balances, and the savings get flagged. Works with the cards you already have, and we never move your money.

See pricing

Works with your cards · real-time spend · AI savings flags · we never move your money