Certify vs Expensify pricing comes down to one published number against a quote. Expensify publishes its price: Collect is $5 per member a month, and Control lists at $18 per member a month on an annual plan, or as low as $9 with Expensify Card spend. Certify, now sold as Emburse Professional, publishes no price at all, so every Certify figure comes from a sales quote. For a 25-person US team, Expensify runs $1,500 a year on Collect and $2,700 to $5,400 on Control.
Those figures were read on use.expensify.com, help.expensify.com and emburse.com on October 1, 2026. Below is what each vendor actually publishes, a priced table for 10, 25 and 50 people next to SAP Concur, the features that push you up a plan, and the questions that get you a usable Certify quote before your renewal date.
How much does Certify cost?
Certify has no public price. Its pricing page, now titled Emburse Professional, lists one plan with "flexible pricing options for small and medium-sized organizations" and sends you to a demo or a 14-day free trial. No per-user rate, no per-report fee and no minimum appears anywhere on it. The page does list what the plan includes: a mobile app for building and submitting reports, receipt scanning with data autofill, unlimited receipt storage, automatic expense report creation, a reporting suite, automated policy enforcement, card and ERP integration, 140+ currencies and 64 languages.
Emburse also sells implementation as three service packages (guidance, training and onboarding, and US-based support), and lists ACH reimbursement through Certify Payments as an available service. Ask whether each of those is in your quote or billed on top, because that is where two Certify quotes for the same headcount drift apart. Our Emburse pricing and Certify cost per user page tracks what Emburse publishes across its products.
Is Certify the same as Emburse Professional?
Yes. Emburse renamed Certify to Emburse Professional as part of putting its products under one brand, and certify.com traffic now lands on Emburse pages. The software and the customer base are the same. If you are comparing Certify vs Expensify on review sites, the Certify listings and the Emburse Professional listings describe one product, aimed at growing mid-market companies that want travel, expense and invoice approval in one place.
What Expensify costs per member
Expensify is the opposite: everything is on the page. Collect costs $5 for each unique member a month, flat, with no annual commitment and no card requirement, for workspaces created on or after April 1, 2025. It covers unlimited SmartScans, submit-and-approve workflows, reimbursements, card feeds and sync to QuickBooks Online and Xero.
Control is the plan you need for NetSuite, Sage Intacct, multi-level approvals, audit logs and advanced policy. On an annual subscription it bills $18 per member a month for every member in your subscription size, whether they file anything or not, plus $36 for each active member above that size. Heavy Expensify Card spend cuts the subscription price by up to half, to $9. Without an annual commitment, Control costs $36 per active member, or $18 with the card. Our Expensify pricing breakdown walks through the subscription size math in more detail, and the Expensify Collect plan cost vs Control article covers when Collect stops being enough.
Certify vs Expensify pricing for 10, 25 and 50 people
The table prices a year for each team size at list. Concur is included because most Certify shortlists also include it, and it publishes per-report pricing. The Concur column assumes each person files one expense report a month.
| Team, a year | Certify (Emburse Professional) | Expensify Collect | Expensify Control | SAP Concur Base / Plus | Expenditure Starter / Growth |
|---|---|---|---|---|---|
| Published price | Quote only | $5 per member a month | $18 per member a month annual, $9 with card | From $7 / from $11 per report | $12 / $21 per seat a month billed yearly |
| 10 people | Quote | $600 | $2,160 list, $1,080 with card | $840 / $1,320 | $1,440 / $2,520 |
| 25 people | Quote | $1,500 | $5,400 list, $2,700 with card | $2,100 / $3,300 | $3,600 / $6,300 |
| 50 people | Quote | $3,000 | $10,800 list, $5,400 with card | $4,200 / $6,600 | $7,200 / $12,600 |
| NetSuite | Listed integration | No | Yes | Yes | Journal entry file on Growth |
| QuickBooks Desktop | Listed integration | No, Control only | Yes, through Web Connector | Ask Concur | No |
| Travel booking | Yes | Expensify Travel | Expensify Travel | Premium plan | No |
Two things stand out. Expensify Collect is the cheapest published price at every size, and Control at list is the most expensive, so the plan matters more than the vendor. And Concur's per-report price is cheap only when people file one report a month. A sales team that files weekly quadruples the Concur column.
Is Certify cheaper than Expensify?
Usually not against Collect, and often yes against Control at list. Collect at $5 a member is about as low as a full expense tool gets, so a Certify quote rarely beats it. Certify competes with Control: both include NetSuite and Sage Intacct, and Certify adds travel and invoice approval in the same plan. If your Certify quote lands under $18 per user a month with implementation included, it is cheaper than Control unless your team runs most of its spend through the Expensify Card.
The real comparison is what you would have to buy on top. Expensify Collect has no NetSuite or Intacct connection, so a NetSuite company on Collect still has someone re-keying expenses into the ledger. Certify lists QuickBooks Desktop, NetSuite, Sage Intacct and Microsoft Dynamics on one product. Price the plan that covers your accounting system, not the cheapest plan on the page.
Certify vs Concur for a mid-size team
Concur publishes three plans with unlimited users: Base from $7 a report covers Concur Expense only, Plus from $11 a report adds ExpenseIt receipt capture, a user support desk and reporting, and Premium is quoted and adds Concur Travel. Certify bundles travel into its one plan. If your team travels, compare Certify's quote against Concur Premium, not Base, because Base has no travel booking at all. If nobody travels, Concur Base is a cheap floor at $84 per person a year for monthly filers.
How to get a usable Certify quote
A quote you can compare needs five answers in writing: the per-user or per-report rate, the minimum number of users billed, whether implementation and training are in the price, whether ACH reimbursement through Certify Payments costs extra, and how much notice the contract needs before it renews. Ask for the renewal terms first. Expense contracts commonly auto-renew, and the comparison is worthless if the notice window has already closed.
Budget for the rollout as well as the license. Moving 25 or 50 people to a new expense tool means teaching each of them the new policy, the receipt rules and who approves what, and a short employee training and onboarding course that everyone has to complete before their first report saves the finance team weeks of answering the same questions. Run the old and new tools side by side for one month so you can compare coding on the same receipts.
Where Expenditure fits
Expenditure is not the cheapest line in the table, and we would rather say so. Collect is cheaper, and Concur Base is cheaper for monthly filers. We cost $12 per seat a month billed yearly on Starter and $21 on Growth, from three seats, with 200 receipts per seat a month included. What that buys is the work after the receipt is captured.
Every receipt or invoice is read at line level and coded to your QuickBooks Online, Xero or NetSuite chart of accounts. A receipt that looks like one already in the books is flagged before it is booked twice. On Growth, each expense is checked against your policy and routed for approval by amount, vendor or GL account, and NetSuite gets a balanced journal entry file. Every plan also finds duplicate subscriptions, unused seats and vendor price increases on your card statements, which is usually where a team of 25 recovers more than the software costs. If you are deciding between capture tools for a bookkeeper, our Dext vs Expensify pricing comparison prices that choice, and the Emburse alternatives roundup covers the wider Certify shortlist. See Expenditure pricing for your own headcount.
It works with the cards and bank you already have. We never move or hold your money, so employee reimbursements stay with your payroll or bank, and we never sell your data or train a model on it. This is software and insight, not tax or accounting advice.
Frequently asked questions
Does Certify have a free trial?
Yes. The Emburse Professional pricing page offers a 14-day free trial alongside a demo request. There is no permanently free plan, and the trial does not show a price, so you still need a sales quote to know what you would pay after it ends. Ask for the quote during the trial, not after it.
Does Expensify charge for inactive users?
It depends on the plan. Collect bills every unique member in the month at $5. Control on an annual subscription bills every member in your subscription size whether they file or not, plus $36 for each active member above it. Pay-per-use Control bills only active members, at $36 or $18 with the Expensify Card.
Which is better for NetSuite, Certify or Expensify?
Both connect to NetSuite, but at different price points. Expensify needs the Control plan, which lists at $18 per member a month annual. Certify lists NetSuite as an integration on its single plan, at whatever your quote says. Expenditure exports NetSuite journal entries for the CSV Import Assistant on Growth at $21 per seat a month billed yearly.
Is Certify good for small business?
Certify is aimed at growing mid-market companies, and its strength is travel, expense and invoice approval in one plan with ERP integrations. A small business with fewer than ten people and QuickBooks Online usually pays less with Expensify Collect at $5 a member, unless it needs QuickBooks Desktop or travel booking in the same tool.