By workflow · Corporate card reconciliation

Corporate card reconciliation software that matches every charge to a receipt

Corporate card reconciliation is the monthly job of tying every charge on your company cards back to a receipt, confirming it was a real business expense, coding it to the right account and agreeing the total to the card statement and the general ledger. Done by hand it is slow and error-prone: someone chases cardholders for missing receipts, keys amounts into a spreadsheet, guesses at categories and hunts for the one transaction that will not tie out. Expenditure does the matching for you. It reads the receipt, pulls the charge from the card feed, links the two, codes the expense to the right GL account and flags anything without a receipt or outside policy, so reconciliation becomes a review rather than a rebuild.

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Receipts in · categorized spend out · waste flagged

Spend Desk

We never move your money

Drop a receipt, snap a photo, or forward an email

Sample

Connected

Receipts in, categorized spend out

Expenditure reads the vendor, amount, date and tax, categorizes the expense, checks it against your policy, and rolls it into a real-time picture of every dollar, then flags the waste.

Receipt OCR Category GL Policy ✓ Spend

↓ pick a sample receipt and hit Extract

Reading your receipt

Working

Not financial advice · we never move your money

Extracted & categorized

ITEM ......

QTY 1

TAX

TOTAL

Real-time spend

Month to date

+ just now

save /mo

Live, interactive · categorized in seconds

Categorized & policy-checked · works with your existing cards · we never move your money · insights, not financial advice

VISA MASTERCARD YOUR BANK QUICKBOOKS XERO NETSUITE

Works with your existing cards

Bank-grade · we never move your money

It runs on the Visa and Mastercard cards and the banks you already have, so there is no card program to roll out and no waiting for a new statement cycle to begin. As charges post, they land in a real-time view with the receipt already attached where the cardholder supplied one, and a clear list of the exceptions that still need a receipt or a category. Amex, Chase, Capital One or a mix across the team all reconcile the same way. The month-end scramble to collect receipts disappears because the collection happens continuously, in the days after each purchase, not in a panic on the third of the following month.

Because the coded, policy-checked result syncs to QuickBooks, Xero and NetSuite, the reconciled data flows straight into the ledger your accountant already closes from, with no rekeying between systems. Expenditure never moves or holds your money: it reads and codes what you spend and leaves the funds in your own accounts. It is software and insight, not financial, tax or accounting advice.

Why it works

What your team gets with corporate card reconciliation

Matching that runs itself

Each receipt is read and linked to its card charge automatically, so reconciliation is a review of exceptions, not a line-by-line rebuild in a spreadsheet.

No card to switch

It reconciles the Amex, Visa and Mastercard cards you already carry across the team. No new card program, no migration, no waiting for the next statement cycle.

Close faster, tie out clean

Missing receipts and out-of-policy charges surface as they post, not at month end, so the statement agrees to the ledger with fewer open items on close day.

What it handles

A receipt in, a categorized line out, the waste flagged

Expenditure reads each receipt, categorizes it, checks it against your policy and rolls it into real-time spend, then surfaces the duplicate subscriptions and savings you are leaking.

Matches every card charge to its receipt automatically
Codes each transaction to the right GL account
Flags charges with no receipt or outside policy
Reconciles Amex, Chase, Capital One and mixed card fleets
Syncs the reconciled result to QuickBooks, Xero and NetSuite

EXTRACTED In policy

Categorized receipt

VendorFigma

Amount$144.00

CategorySoftware → SaaS

GL account6420 · Software

Savings insight

save $108/mo

You are paying for Figma and Sketch. Teams on both usually consolidate to one.

Visa · QuickBooks · Xero We never move your money

Why Expenditure

Receipts read, spend categorized, waste flagged

Not manual coding, not a stale spreadsheet. Expenditure reads each receipt, checks your policy, shows real-time spend, and flags the savings, all on the cards and banks you already have.

Read and categorized

Snap, forward or drop a receipt. The AI reads the vendor, amount, tax and line items, categorizes it and matches the card, in seconds.

Waste flagged

Duplicate and overlapping subscriptions, unused tools, price creep and out-of-policy spend, surfaced in real time with the potential saving.

Secure and in your control

Bank-grade security, we never move or hold your money, and we never train on your data. Insights, not advice, your finance team decides.

Good questions

Questions about corporate card reconciliation

Corporate credit card reconciliation is the process of matching every charge on a company card to a receipt, confirming it was a legitimate business expense, coding it to the correct account and agreeing the total to both the card statement and the general ledger. It is how finance proves the card was used correctly and that the books reflect actual spend.

Pull the card statement, collect a receipt for every charge, match each receipt to its transaction, categorize each expense to the right account, then agree the coded total to the statement and post it to the ledger. Expenditure automates the matching and coding, so instead of building that from scratch you review the exceptions it flags and approve.

When receipts are chased and typed by hand, a card program can take days each month and slip past close. The bottleneck is almost always missing receipts and manual coding, not the arithmetic. Capturing receipts continuously as charges post, and letting software match and code them, cuts the month-end task to a short exception review.

Yes. Expenditure reads the transaction feed from the Amex, Visa and Mastercard cards you already use, so an Amex corporate card reconciles the same way as any other. There is no requirement to switch to a card we issue, because we do not issue one. You keep your existing cards and your existing rewards.

The charge is flagged as an exception rather than quietly coded, so nothing goes into the books unsupported. Cardholders are prompted to supply the receipt close to the purchase, when they still remember it, and finance sees a clear list of what is outstanding rather than discovering gaps during close.

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See where every dollar goes, and where you are wasting it.

Receipts read and categorized, policy enforced, real-time spend, and the duplicate subscriptions and savings flagged. It works with the cards you already have and never moves your money.